Why F & E Time Systems?

F&E WebTime
F&E WebTime Time Management Software Solution

We strive to accommodate virtually any timekeeping or data collection need by offering a variety of

  • data collection methods,
  • desktop, enterprise, or web-based software,
  • and peripheral devices.

Is your company’s current time and attendance solution providing timely labor management information for collecting employees’ labor hours and calculating labor costs?

One company was faced with answering when they decided that the honor system they were using was not only not giving recognition to the employees who followed the company’s time and attendance rules, but their system also failed to identify the employees who ignored them.

All their offices had to be controlled through a centralized time and attendance system located at their corporate office. Next the system had to integrate seamlessly to their payroll system, completely eliminating any double entry of information. Another crucial component to the system was that it needed to provide extensive reporting capability to allow supervisors to better manage their staff. “Having our time and attendance system completely automated has made my job easier by being able to download information. We add to our bottom line by being able to proactively manage our human resources.”

What is Automated Time & Attendance?

While the ramifications of not incorporating an easier to manage time and attendance solution may be clear, the definition of what exactly is “Time and Attendance” remains somewhat of a mystery for many. In short, time and attendance normally refers to solutions that helps

  • collect,
  • monitor,
  • and control employee labor expenses.

Historically labor costs are one of the largest expenses a company incurs and yet collecting the related data is still a manual process. Once a company institutes an automated time and attendance system they are able to dramatically reduce both their payroll process in time and costs. With only a few clicks of a computer mouse, companies can now proactively manage their labor costs.

A couple of statements from our clients include.

  • “The old way of using time cards and calculating each in-out was a four-hour chore. With an automated system it now takes me no more than five minutes to process my payroll. It’s so easy for everyone to use and I love how simple it is to customize my own reports.”

  • “From being user friendly to providing reports that previously were not available to us, the automated system we installed allows us to save hours in overtime, which saves us a significant amount of money.”

Finding the Right Balance

With the advancement of technology the world is moving at a faster rate every day, making it very easy to get left behind. Implementing an efficient approach to collecting employees’ labor hours, calculating labor costs, and proactively managing your human resources is one of the keys to managing a successful business. Moreover, without the proper employee management tools, companies have learned that they can be exposing themselves to costly labor law fines and potentially damaging lawsuits.

According to studies from the Robert Half Agency and the American Payroll Association (APA), employee "time theft" -- when employees clock in/out early or late or take long lunches or breaks exceeds 10 minutes per day, per employee. The study estimates that manual timecard computation errors can cost 1% to 8% of your annual gross payroll. You may not know it using the honor system, but the information will definitely be visible if you choose a right time and attendance system. For many companies having an automated system is no longer a luxury but a necessity.

With that in mind, where, exactly are automated time and attendance systems impacting a company’s bottom line? The data collected from a time and attendance system is used to control many costs an organization incurs. Overtime can be reduced by managing schedules and eliminating time theft. Powerful reporting and scheduling give you timely information to make well-informed decisions.

Whether to save money or time, a good time and attendance solution can relieve you of the error prone tasks involved with labor management. This way you can spend more time focusing on your business, rather than working in your business. Getting the balance right is key to running an efficient and profitable business, no matter what industry your company operates in.

But a time and attendance system goes beyond simply automating the manual, error prone process of collecting and calculating timecards, it can profoundly change a company’s culture, as it did for our clients.

When asked whether or not their investment in an automated time and attendance system paid off, their executive’s answer was a resounding, “Yes.” They went on to add, “And our parking lot is full – on a Friday afternoon.”